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1. Participation Application
a) When signing the prescribed application forms, participants agree to follow all the existing Regulations and further Regulations that might be made to modify them.
b) Once signed and submitted by the Applicant and confirmed by the Show Management, the contract will be established and come into effect.
c) Violations of the Regulations can result, by decision of the Show Management, in the exclusion of transgressors whose damage claims, if any, will be rejected.
2. Payment Scheduled
The payment of full amount of space rental is due after space allocation. A debit note will be sent to the applicant. In the event of cancellation, the payment will not be refunded under any circumstances.
3. Adherence to Copyright Patent Laws
a) It is strictly forbidden to display logos, licenses of patent registered by other companies.
b) It is strictly forbidden to infringe any intellectual property rights or other rights of any third party.
c) Violations will result in immediate removal of the displays, and the exhibitor will not be permitted to participate in this same event for the next two years. The exhibitors bear the responsibility for all penalties without recourse or indemnity.
4. Space Assignment & Unoccupied Space
a) The Show Management will determine the number and location of the booths assigned to each Exhibitor, in accordance with the nature of the exhibits or in the manner the Show Management deems appropriate.
b) The Show Management reserves the right, should any Exhibitors? space remain unoccupied on the opening day without reasonable cause, to assign the said space to another exhibitor, or use the said space in any other manner deemed suitable.
5. Sub-letting of Space
a) The Exhibitor shall not assign, sub-let or apportion the whole or any part of the space assigned space or has representatives, equipment, or materials from firms other than his own in the exhibit space.
b) Violations will result in immediate removal of the displays, and the exhibitor and the other party will not be permitted to participate in this same event for the next three years. The exhibitors bear the responsibility for all penalties without recourse or indemnity.
6. Venue & Show Dates Change
The Show Management reserves the right to change the venue and date of the Exhibition under certain circumstances. In the event of a change of venue and/or date, or cancellation of the Exhibition, the Exhibitors shall not be entitled to any claim for compensation in connection with the booking of participation.
7. Construction/Decoration of Stand and Removal of Exhibits from Hall
a) All exhibitors should comply with all regulations in the Exhibitor Manual and complete their construction and/or decoration by the date and time stipulated by the Show Management.
b) Exhibitors must remove all exhibits from the Exhibition Hall within the move-out period stipulated by the Show Management. They will be held responsible for any loss or damage to the Exhibition Hall due to a delay removal.
8. Insurance
a) In addition to insurance for exhibits in transit between the port of shipment and the fair site, the exhibitors are advised to take out adequate insurance (fire, theft, water, accident, natural disasters and third party liability, etc.) for their exhibits during the exhibition (incl. build-up and dismantling period), and during storage in the Show Management warehouse.
b) Exhibitors are advised to hire their own security guards, for their valuable exhibits during the exhibition (incl. build-up and dismantling period).
9. Exhibit Limitations
a) Exhibitors are not permitted to erect booth partitions of over 250 cm in height.
b) Advertising materials such as signs, posters and other advertising decorations can be extended to a height of 400 cm.
c) Any signs or decoration higher than 250 cm in full view must be decorated.
10. Selling From The Stand
The sale of one-site exhibited goods and the soliciting of customers outside stands is strictly forbidden and those doing so can be immediately expelled from the exhibition.
11. Breach of contract and Withdrawal by Exhibitor
a) In case of the Exhibitor refusing the use of whole or a part of the space allocated or in case of exhibitor default in payment by the stipulated date, Show Management has the right to terminate the contract forthwith and the part of rental already paid shall not be refunded.
b) In case of the Exhibitor withdrawing from participation without the Show Management approval, rental already paid by the Exhibitor shall not be refunded.
12. Security & Organizer Liability
a) The Show management will provide personnel for maintaining order during the show period. But, responsibility for guarding stands during the build-up, exhibition hours, and dismantling period, shall rest with the exhibitors concerned.
b) During the booth erection and dismantling periods and during the show, booths must be staffed by personnel at all times.
c) The Show Management shall not be held accountable or liable for, any damage, loss, harm or injury to any person or the property of the Exhibitors or of the exhibitor officers, and/or employees, agents, and visitors which result from theft, fire, water, accident natural disasters or any other cause.
d) All Exhibitors are requested to turn off the power supply before leaving the exhibition booth. Unless otherwise agreed, the Show Management will disconnect the main power supply at stipulated time.
13. Operation
a) The Exhibitor shall keep his booth(s) staffed at all times during show hours.
b) The Show Management reserves the right to restrict exhibits to a minimum noise level. Sound volume from any booth should not exceed 80 dB.
c) The Show Management reserves the right to reject exhibits or shut the exhibitor booth, if the said exhibitor fails to lower the noise level as requested or resolve exhibition pollution complaints about such matters as dust, smog, unpleasant odors, the emission of stimulating gases, volatile organic chemicals or other pollutants.
14. Interruptions and/or Disruptions of the Exhibition
Exhibitors shall not cause interruptions and/or disruptions of the exhibition, which result in protest or commotion at its booth, either inside or outside the showground, due to its debt or its private dispute at any time during the exhibition or during move-in and move-out. If and when such an interruption and/or disruption influences the order of the exhibition or public image of the Show Management, and the exhibitor involved or concerned is unable to deal effectively with private disputes and/or protests, the exhibitor understands and agrees that the Management can terminate the exhibition agreement. The exhibitor booth(s) may be shut down immediately without refund. The exhibitor agrees to indemnify the Management against any and all claims, liabilities, costs and expenses arising of such interruptions an/or disruptions thereof.
15. Supplementary Clauses
a) Whenever necessary, the Show Management shall have the right to issue supplementary regulations in addition to those indicated in the Terms and Regulations for Participation to ensure the smooth management of the Exhibition.
b) Any additional written regulation shall form part of the Terms and Regulations for Participation and shall be binding on the exhibitors.
c) In the event of any occurrences not foreseen in this manual, the decision of the organizer shall be final.
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Organizor
